December 19, 2022 – Today the Society for Clinical Research Sites (SCRS) released two resources for the clinical research site community as part of a new Site Invoiceables Toolkit.
The Site Invoiceables Guide contains a detailed overview of common billable items that a site should consider when assessing costs associated with a clinical trial. The goal of the document is to provide clarity to the terminology of line item invoiceables that are not uncommon in budgets and should be considered if applicable. It does not indicate specifics such as when or how much to invoice.
The second resource, the Invoiceables Calculation Spreadsheet, helps calculate the items described in the Site Invoiceables Guide. Both resources are designed to help guide and provide insight into common costs for conducting clinical trials. While the Site Invoiceables Guide is available to everyone, the Invoiceables Calculation Spreadsheet is exclusively for SCRS members.
“Unfunded, yet essential, study activities are a longstanding problem for the sustainability of studies,” said David Vulcano, Honorary President, SCRS. “These types of invoiceables, often called ‘hidden costs’, are generally not accounted for in the study budgeting process which can be detrimental to long-term site sustainability. We hope these resources will help provide a foundation for a more productive budgeting discussion to assure a study has enough resources to be successful.”
“Many sites struggle with budget negotiations and determining which items are appropriate to invoice,” commented Jimmy Bechtel, VP of Site Engagement, SCRS. “The resource that our community and the project leadership team has helped produce is something that sites of all size and experience level can benefit from. In an age of site sustainability challenges, we are confident this resource will be valuable to negotiate fair and equitable trial budgets, which will benefit all industry stakeholders.”
Both resources were created by a key project team consisting of SCRS leadership and several clinical research sites. SCRS also acknowledges and appreciates the many community members that contributed to the content of this work through conversations, online community discussions and industry meetings. Access the Site Invoiceables Toolkit at myscrs.org/site-invoiceables-toolkit.
About The Society for Clinical Research Sites
Founded in 2012, SCRS is a global organization that unifies the voice of the clinical research site community to create greater site sustainability. Representing over 9,500 sites in 47 countries, SCRS membership provides sites with a community dedicated to advocacy, education, mentorship and connectivity. SCRS is an influential voice for sites and an active partner in industry-wide initiatives and dialogues focused on improving the clinical research enterprise. Our Voice. Our Community. Your Success. Join the community. Visit MySCRS.org.