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SCRS Site Invoiceables Toolkit

Identify Hidden Study Costs and Strengthen Site Financial Sustainability

Clinical research sites often perform study activities that are never invoiced or reimbursed. Over time, these overlooked tasks can create financial strain and impact site sustainability.

The SCRS Site Invoiceables Toolkit helps sites identify commonly missed billable activities and strengthen budgeting and invoicing processes. Use the calculators and resources below to estimate potential invoiceables and better understand the true cost of clinical trial operations.

Site Invoiceables Guide
Preview

Understand the true costs behind protocol budgets and ensure your site is accounting for every associated expense. 

The Site Invoiceables Guide is a detailed overview of common billable items that sites should consider when assessing costs associated with a clinical trial. This document provides clarity on the terminology of line-item invoiceables that are not uncommon in budgets and should be considered. It does not indicate specifics such as when or how much to invoice.

A preview is available to the public. Members can find the full document on the SCRS Member Hub & Resource Library.

Preview The Guide
Invoiceables Calculation Spreadsheet
Members-Only

Use this calculator to estimate the costs associated with commonly missed billable activities outlined in the Site Invoiceables Guide and make sure your budget reflects the full scope of your site’s work. This resource is exclusively available to SCRS members.

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Fair Market Value (FMV) Calculator

Conducting principled negotiations—not just bargaining sessions—is based on quantitative measures of site performance. The Site Council Value Calculator assesses site performance across 10 dimensions, each of which can be prioritized and scored. Calculate your site’s value for a study to determine which dimensions matter the most.

FMV Calculator
Clinical Research Terminology (CRT) Codes

Study budgets use the AMA’s Current Procedural Terminology (CPT) codes for clinical tests and procedures, but many site activities—like training—lack CPT codes. Clinical Research Terminology (CRT) codes cover hundreds of investigative site activities without CPT codes, including routine, hidden, and overhead costs.

Access CRT Codes

Don’t let hidden costs eat into your site’s budget. Join SCRS today for full access to resources built to strengthen your site’s financial sustainability.

Join SCRS Today