Oncology Committee Interest

ONCOLOGY PROGRAM CHARTER

Purpose of the Program

The SCRS Oncology Program uses the networks and resources of SCRS as a foundation to improve clinical research in oncology through efficiency in process and by strengthening the relationships between oncology clinical research sites/institutions, pharmaceutical companies, industry outsourcing/service providers, and patients.

Scope and Key Objectives

• Support and collaborate on the development of materials for oncology sites, especially as it pertains to optimizing the operations of clinical trial processes
• Bring industry partners into the conversation with sites and together establish best practices for conducting clinical research in oncology
• Give industry partners guidance on how they can better support all the sites they work with.
• Provide resources and/or funding to support collaboration opportunities, e.g. projects, workstreams, scholarships, publications, etc.
• Develop content and provide direction for the annual SCRS Global Oncology Site Solutions Summit
• Create ongoing value in membership for oncology research sites, to enable growth and increased contribution of ideas, solutions, and contributions.

Organization and Governance

Meeting Schedule:

The Oncology Program will divide into three core sub-committees to accomplish our mission.

1. Summit
2. Education
3. Assessment/Engagement

Each sub-committee will conduct business of the program through an ongoing schedule of conference calls and/or electronic communications every 6-7 weeks, or otherwise as scheduled by the Chair or Project Lead.

Community Representation on the Board:

• Consists of members who are active members of SCRS and assigned by SCRS leadership
• The Board consists of Spirit Partner Members and strongly influential individuals per board approval and nomination.
• Representatives from a Corporate Member (Sponsor, CRO and/or Professional Service Provider), but should primarily be made up of Site representatives.
• Committee leadership will consist of a Chair and Vice Chair, preference for these roles will be given to site representatives.
• There will not be more than one Committee member from a single organization. However, Committee members can engage other individuals from their organization to assist with work products and other work streams.

Chair Responsibilities:

The Chair is responsible for leadership and facilitating the work of the Committee including, but not limited to, calling meetings of the Committee/Sub-Committee, helping the program lead set agendas, directing activities and assignments as needed and overseeing communication with Committee members and with the SCRS Leadership Council. The Chair will have a position on the Global Site Solution Summit Planning Committee.

Vice Chair Responsibilities:

In the absence of the Chair, the Vice Chair is responsible for leadership and facilitating the work of the Committee. The Vice Chair will ascend to the Chair position at the completion of the current Chair’s term, if all responsibilities have been met.

Member Responsibilities:

Committee members are expected to devote sufficient time to participate in and contribute to the Committee activities. Committee members are required to adhere to the Committee Charter and assume and complete assignments as designated. Committee members who miss two consecutive Committee meetings without notification and approval of the Committee Chair can be dismissed from Committee.

Committee Staff Liaison Responsibilities:

The Committee Staff Liaison provides necessary support to the Chair, Vice Chair, and Committee members to facilitate the work of the Committee including setting up meetings, helping to prepare the materials and preparing the annual report to the SCRS Leadership Council.

Accountability

• An annual report will be submitted to the SCRS Leadership Council.
• The Committee’s work will be aligned with the overall goals of SCRS.

Annual Goals

• Identify the unique needs of the oncology sites and allocate resources necessary to address these needs thereby increasing oncology site sustainability
• Bring together corporate and site partners to identify, participate in and develop solutions to support the SCRS Oncology Program
• Develop programs and materials to specifically address and support oncology sites’ needs
• Produce an annual Oncology Site Solutions Summit
• Promote Site Advocacy Groups (SAG) as a method for industry partners to better understand and address the oncology site’s needs. A company has a SAG specifically for their organization on a topic of their choice. SAGs are focus groups comprised of SCRS members which provide unparalleled insights into the hurdles and solutions that could strengthen the sites and provider’s relationship and execution of the clinical trial.
• Drive collaborative efforts with external facing organizations.
• Education Committee Specific Duties:
  • Integrate or replicate existing successful SCRS platforms and programs with a focus on oncology, suggestions include:
    • Dedicating a section in SCRS quarterly journal, InSite
    • Focusing one section in SCRS monthly e-newsletter, InFocus
    • Regular (4 annually) Oncology focused webinars
  • Create a Site Tool Kit to provide oncology sites with the tools needed to meet their hurdles
  • Development of meaningful content for oncology sites
  • Provide education and tools to support investigator-initiated studies
• Oncology Assessment and Engagement Specific Duties:
  • Conduct surveys and produce white papers on topics identified by the working groups
  • Assess the needs and benefits applicable to members and potential members of SCRS
  • Develop new sites and establish ways to meet their needs.

Charter Changes and Renewal

Requested amendments to this Charter require a majority vote of the Committee present at a regularly scheduled meeting and are subject to approval by the SCRS Leadership Council. The Committee will review and reassess the adequacy of this Charter annually and recommend any proposed changes to the SCRS Leadership Council for approval.